Motion.io Pricing: Full Pricing Plans Breakdown in 2025 

Motion.io plans include three pricing tiers:

But are they worth the money? We’ll break down each plan to figure out which one may fit your needs. Plus, we’ll share why Agency Handy is the best alternative to Motion.io. 

Motion.io Pricing Plans: A Quick Overview

Motion.io offers three main pricing tiers: Start at $19/month, Grow at $29/month, and Scale at $49/month.

How is Motion.io Cost Calculated? Factors Affecting The Pricing

Several factors influence what you’ll ultimately pay for Motion.io:

• Team Size: Each plan requires at least 3 users. You can’t sign up for 1 or 2 users. That means you have 3x of the given price for each plan.
• Password protection: Advanced features like password-protected portals require the ultimate plan, Scale.
• White Labeling: You can’t completely white label your workspace unless you sign for Scale plan. 

Motion.io Start Plan

The Start Plan is Motion.io’s entry-level offering, ideal for freelancers and solo entrepreneurs who manage multiple clients. 

Priced at $19 per month, or $17 per month when billed annually, it provides essential tools for client management, communication, and branding without overwhelming complexity.

This plan includes a minimum 3 team members, making it best suited for individual professionals or very small teams. 

Motion.io simplifies client interaction through loginless portals, allowing clients to access their dashboard via secure magic links.

Features Include:

Each feature in the Start Plan is designed to help solo practitioners deliver a polished, efficient, and client-friendly experience.

• Unlimited Clients & Projects: Serve an unlimited number of clients and manage multiple projects without restrictions, perfect for growing businesses.
• Custom-Branded Portals: Create a personalized and professional environment for each client with your own branding.
• Loginless Client Access: Clients can access their portals with secure magic links; no password setup needed.
• Unified Messaging Inbox: Keep all your client conversations organized in one place for streamlined communication.
• Client Directory: View, manage, and access client data easily from a centralized directory.
• Basic File Sharing & Storage: Share and receive documents directly through the portal, keeping everything in one accessible spot.

Pros:

• Affordable entry point for solo practitioners
• No limit on the number of clients
• Professional client experience with branding
• Simple magic link access for clients
• No client login credentials to manage

Cons:

• Limited to single team member without additional fees
• Lacks more advanced automation features
• No password protection option for portals

Motion.io Grow Plan

The Grow Plan is Motion.io’s mid-tier offering, designed for small agencies and growing businesses that need more advanced tools to manage client workflows efficiently. 

Priced at $29 per month, or $26 per month when billed annually, this plan builds on the Start Plan with enhanced automation, project management features, and collaboration capabilities.

Like the Start plan, the Grow Plan also includes minimum 3 team member seats that make it suitable for small teams scaling their operations. 

With expanded workflow automation and project tracking features, teams can reduce manual tasks and maintain visibility across client work. 

Features of the Grow Plan

Every feature in the Grow Plan is crafted to help growing teams improve client service, streamline operations, and collaborate more effectively.

• All Features from Start Plan: Includes everything offered in the Start Plan, such as unlimited clients, branded portals, and loginless access.
• Enhanced Workflow Automation: Automate repetitive tasks and reduce the need for manual follow-up that keeps projects moving.
• Expanded Project Management: Get more powerful tools for tracking project progress, assigning tasks, and staying organized.
• Team Collaboration Features: Built-in tools for internal communication and coordination improve efficiency.
• Advanced Client Task Capabilities: Assign, track, and follow up on client tasks with better visibility and structure.
• Increased Storage Limits: More file storage allows for smoother document sharing and data management.

Pros:

• Three team members included in base price
• Strong workflow automation reduces manual follow-up
• Better collaborative tools for team coordination
• Enhanced project tracking capabilities
• Good balance of features and affordability
  

Cons:

• Still lacks some enterprise-level features
• No password-protected portal option
• Additional team members quickly increase costs

Motion.io Scale Plan

The Scale Plan is Motion.io’s most advanced option, built for established agencies and businesses that need top-tier customization, security, and branding. 

Priced at $49 per month, or $44 per month when billed annually, this plan offers everything in the Grow Plan plus added power to create a fully personalized, white-labeled client experience.

Like the other plans, it offers a minimum 3 user seats. If you’re managing a larger team or working with high-value clients who expect a polished, branded experience, the Scale Plan is designed for you.

Features Include:

Each feature is aimed at providing your clients with a secure, seamless, and branded experience while giving your team the tools to work smarter and more efficiently.

• All Features from the Grow Plan: Includes everything from unlimited clients to workflow automation and team collaboration tools.
• Password-Protected Portals: Add an extra layer of security with portals that require a password to access. It is great for sensitive client work.
• Full White-Labeling: Remove all Motion.io branding and make the platform feel like an extension of your own business.
• Custom Client Experience: Tailor every detail of your client portals, from logos and colors to the layout and messaging.
• Advanced Branding Tools: Deep customization options help reinforce your brand identity at every touchpoint.
• Maximum Storage & Capacity: You get the highest limits available for storage, projects, and tasks ideal for larger operations.

Pros:

• Five team members included in base price
• Enhanced security with password-protected portals
• Complete white-labeling for professional presentation
• Fully customizable client experience
• Maximum storage and project limits

Cons:

• Highest cost of all plans
• May include features smaller businesses don’t need
• A few users report a slight learning curve during setup due to the customization options.

Is Motion.io Worth The Price?

Motion.io does a good job of centralizing client communication and project workflows. It can be helpful for service-based businesses trying to stay organized. 

Plus, it also excels by not charging based on traditional client portal pricing as it includes portal access in every plan, no matter which tier you choose. Also, task assignments add a level of convenience that many small teams will appreciate.

But the value really depends on what you’re expecting from a platform like this.

For freelancers and small agencies, the platform offers a clean client experience and some helpful automation but these automations are fairly basic.

If you’re expecting advanced workflows or integrations with tools like CRMs, calendars, or email platforms, Motion.io might fall short.

Customization is another thing to consider. While the higher-tier plans allow full white-labeling and password-protected portals, these features aren’t available on the entry-level plans. So if branding and client security are essential for your business, you’ll need to invest in the more expensive plans.

In short, if your business thrives on simplicity and you want a tidy way to handle client interactions, Motion.io could be a good fit. But if you need deeper automation, integrations, or a cost-effective way to scale a team, it might not tick all the boxes.

The Best Motion.io Alternative: Agency Handy

Since now you know the shortcomings of Motion.io, you can completely rely on Agency Handy. It’s a comprehensive solution for agencies and service-based businesses. Let’s take a quick look at how it compares against Motion.io.

While Motion.io offers basic client collaboration, it quickly becomes expensive and lacks core features many teams rely on. Agency Handy offers a more complete solution at a price that supports growth.

Motion.io covers basic client communication and approvals but lacks critical features like order management, invoicing, or service catalogs. Most teams end up stitching together additional tools to fill the gaps.

Agency Handy includes a complete toolkit out of the box from service catalogs with multi-package support to order and invoice management, all under one roof. No integrations needed. No extra costs.

Customizing the client experience in Motion.io is limited. Layouts are rigid, and tailoring the portal to match your brand or workflow is difficult without workarounds.

With Agency Handy, you get a no-code portal builder that’s drag-and-drop easy. You can fully brand your portal, tweak layouts, and customize the experience to fit your services all without touching a line of code.

Motion.io originally focused on file approvals. Its agency features came later and often feel like add-ons.

Agency Handy was designed from day one for agencies and service-based businesses. It includes everything agencies actually need: task and project management, automated client onboarding, internal notes, and up to 20TB of secure storage.