Top 8 Time Tracking Software for Agencies in 2025

When you run an agency, every hour has value. Missed logs or forgotten tasks quickly turn into lost revenue, late invoices, and projects that go off track. 

Many agencies don’t realize how much money slips away simply because time isn’t tracked properly.

Good time tracking fixes this. The right tool helps you record hours, monitor workload, and keep budgets under control. 

In this guide, you’ll see the top time tracking software for agencies, compared by features, pricing, and ease of use.

Quick List of Top Time Tracking Tools for Agencies

Here is a quick look at the best time tracking tools you can use:

1. Agency Handy – A complete client and agency management system with built-in time tracking.
2. Toggl – Simple, user-friendly time tracking with powerful reporting for agencies of all sizes.
3. Tick – Budget-friendly time tracking that helps teams monitor projects in real time.
4. TimeCamp – Automatic time tracking with productivity monitoring to improve agency workflows.
5. Harvest – Time tracking with invoicing, expense management, and seamless payment integration.
6. Paydirt – Smart productive time tracking designed for agencies handling multiple clients and projects.
7. HiveDesk – Remote team time tracking with activity monitoring and automatic screenshots.
8. Everhour – Time tracking software that integrates directly with project management tools.

Comparison Table of the Top 8 Time Tracking Tools for Agencies

Let’s take a quick look at the best time tracking tools for agencies and check out how they compare. 

Tool	Top Features	Best For	Starting Price
Agency Handy	Manual and automatic time logTimesheet managementAutomated invoicing	Small to large agencies	$19/month
Toggl	One-click trackingReports & insightsTeam reminders	Freelancers & teams	$10/user/month
Tick	Budget-based trackingReal-time updatesMilestone tracking	Budget-focused agencies	$19/month
TimeCamp	Automatic trackingProductivity insightsInvoice management	Freelancers and small teams	$1.99/user/month
Harvest	Time & expense trackingTeam approvalsIntegrations	Small to medium teams	$13.75/user/month
Paydirt	Project trackingBudget managementSmart invoicing	Freelancers and small agencies	$7/month
HiveDesk	Remote trackingScreenshotsActivity monitoring	Remote teams	$5/user/month
Everhour	Clock in and clock offTeam time trackingBudget forecasting	Freelancers and small agencies	$10/month

Top 8 Time Tracking Tools for Agencies for Efficient Workflow & Productivity Management

We researched different time tracking tools to find the best options for agencies. The goal was to pick tools that are easy to use, help track projects, and support tasks like invoicing and team management.

1. Agency Handy

Tracking time should be easy, not a hassle. With Agency Handy, you can log hours while managing projects and clients in one place. 

There is no need for a separate time tracking tool. You can start a timer while working on a task or add time later if you forget. Every entry stays linked to the right project, so you always know where your time goes.

Your team can track time in real-time or manually enter hours when needed. Each entry connects to specific tasks and clients, keeping everything clear and organized. This also helps with billing. 

If you charge by the hour, you can generate accurate invoices without extra work. If you manage fixed-rate projects, tracking time helps you see how long tasks actually take.

Unlike Toggl, which only tracks time, Agency Handy helps you manage everything in one place. You can track time, organize tasks, send invoices, and keep client work running smoothly. 

Instead of switching between apps, you have everything in a single dashboard. This saves time and keeps your workflow simple.

Agency Handy’s time tracking is live and getting better. More updates are coming to make tracking even smoother. If you want a tool that helps you manage time without extra steps, this is built for you.

Features of Agency Handy

Agency Handy’s time tracking feature is now live and fully integrated with task and project management. It helps agencies log hours, track progress, and manage invoicing without switching tools:

Task-Based Time Tracking

Log hours directly within tasks to ensure every work session is recorded. Each entry is linked to a specific project and client for better organization. Agencies can easily monitor billable and non-billable hours to maintain accurate records.

Manual Time Entry for Adjustments

If a timer wasn’t started on time, you can manually add or edit tracked hours. This ensures that no billable time is lost, even if someone forgets to log it in real-time. Agencies can also correct errors without disrupting workflow or reports.

Timesheet Management

A structured timesheet dashboard will allow agencies to review and analyze logged hours. Managers will have the ability to track time across different periods and identify trends in workload distribution. 

This will be particularly useful for agencies handling long-term or recurring projects.

Linked to Orders & Invoices

Tracked hours automatically connect to orders and invoices, making billing seamless. 

Agencies can instantly convert logged time into accurate invoices without manual calculations. This reduces errors and speeds up the payment process for completed work.

Real-Time Team Tracking

Managers can see which team members are actively working and how time is distributed across projects. 

This helps optimize workload balancing and prevents burnout by identifying overworked employees. A clear view of time usage allows for better scheduling and efficiency.

Team & Role-Based Access 

Admins can set role-based access to control who can log, edit, or approve time entries. 

By restricting access where needed, agencies can prevent unauthorized changes and maintain accurate time records. Assigning tracking permissions also helps improve accountability across teams.

Invoice Status & Payment Tracking

Once time is logged, invoices can be generated and tracked for payment updates. Agencies can follow up on unpaid invoices and keep financial records in sync with billable hours. This helps ensure that every completed project contributes directly to revenue.

Integration with Client Dashboards

Clients will soon be able to view logged time for their projects in real time. This feature will provide greater transparency, allowing clients to see exactly how their allocated hours are being used.

Best Use Cases of Agency Handy

A good time tracking system should fit seamlessly into your workflow. Agency Handy helps agencies track billable hours, manage team productivity, and simplify invoicing. 

Here’s how different types of agencies can use it effectively.

• SEO & Marketing Agencies: Managing multiple client campaigns requires tracking time across various tasks. You can log hours spent on content creation, strategy planning, and ad management.
• Design Agencies: Creative work takes time, and tracking hours spent on revisions and design changes is essential. You can monitor time for each project phase.
• Development Agencies: Coding, debugging, and testing often take longer than expected. With Agency Handy, you can track time for different development stages.
• Content Agencies: Writing and editing require focused work, and time tracking helps measure productivity. By logging hours for different projects, you can understand how long tasks take and plan workloads accordingly.
• Consulting & Service-Based Agencies: Time is your main resource when offering expert advice. Agency Handy helps track hours spent on client meetings, strategy sessions, and research.

Pros of Agency Handy 

• Fully integrated with project and client management.
• Allows time tracking directly within tasks.
• Supports manual entry for missed hours.
• Connects time logs to invoices automatically.
• Enables role-based access for time logging.

Agency Handy Pricing

Agency Handy offers 3 tier pricing plans to fit agencies of all sizes. Here are the details:

What Users Say About Agency Handy

Review on G2: 5 out of 5

Handy is a fantastic client portal tool for agencies due to its user-friendly interface, making it easy for clients to access and navigate through the platform.
– Andrew J.

Review on Capterra: 5 out of 5

Agency Handy is an all-in-one solution that has streamlined our operations, improved client satisfaction, and boosted team productivity. It’s an indispensable tool for any digital agency looking to scale their business efficiently.
– Priyanka P.

Review on Trustpilot: 3.8 out of 5

I am extremely satisfied with Agency Handy. It has streamlined our client management process and has become an essential tool for our business operations.
– Vikas Patil

Review on Product Hunt: 5 out of 5

Agency Handy is a game-changer for agency operations, seamlessly integReview project management, client communication, and invoicing into one intuitive platform. Its user-friendly interface makes onboarding easy, and the mobile app is a fantastic addition for managing tasks on the go. A few advanced reporting features could enhance its capabilities, but overall, it’s an excellent tool for boosting efficiency.
– Alauddin

Why Should You Choose Agency Handy for Time Tracking?

Agency Handy lets you track time seamlessly while managing projects, clients, and invoices in one place. Check out these features:

Required Features	How Agency Handy Addresses It
Task-Based Time Tracking	Log hours directly within tasks, ensuring every work session is recorded.
Manual Time Adjustments	Edit or add tracked hours to correct mistakes and ensure accuracy.
Integrated Invoicing	Convert tracked hours into invoices without extra calculations.
Real-Time Team Monitoring	See who is actively working and how time is distributed across projects.
Role-Based Access Control	Set permissions to control who can log and modify time entries.
Payment Tracking	Keep track of invoices linked to billable hours and follow up on unpaid amounts.

2. Toggl

Toggl makes time tracking easy for agencies that want a simple, no-fuss tool. You can start tracking with one click, log time manually, or let the system track activity in the background. 

Each entry links to a project and client, keeping everything organized. The dashboard shows billable and non-billable hours, helping agencies manage time efficiently.

Teams can track hours across different tasks and projects while getting real-time reports on productivity. 

Toggl also offers reminders to prevent missed hours and integrates with popular project management tools. Features like idle detection and team tracking help agencies optimize workflow.

When we compared it to TimeCamp, we noticed a key difference. TimeCamp offers automatic tracking and productivity monitoring, while Toggl relies more on manual timers. 

If you want full control over time logs, Toggl is a solid choice. But if you prefer automated tracking for deeper productivity insights, TimeCamp might be a better fit.

Key Features of Toggl

Here are some of the top features of Toggl:

• One-Click Time Tracking: Toggl makes tracking time effortless with a single click. You can start and stop timers instantly. The simple interface helps teams log time without distractions.
• Manual Time Entry: If a timer isn’t started, you can manually add or edit time logs. This ensures that all billable hours are accounted for, even when tracking is forgotten.
• Idle Time Detection: Toggl detects inactivity and prompts you to review idle time. You can choose to discard or keep the time logged, preventing inaccurate tracking.
• Project and Task Organization: Time entries can be assigned to specific projects, tasks, and clients. The tagging system makes sorting and filtering time logs simple.

Pros of Toggl

• One-click timers make time tracking quick and effortless.
• Idle time detection helps prevent inaccurate time logs.
• Reports provide detailed insights into productivity and project time usage.
• Works across desktop, mobile, and browser extensions for flexibility.
• Tracks time by project and client for better organization.

Cons of Toggl

• No built-in invoicing, requiring third-party integrations.
• Lacks automatic tracking, relying mostly on manual timers.

Pricing for Toggl

Toggl offers flexible pricing plans to suit different team sizes and needs.

• Free Plan: $0 per month for up to 5 users, with basic time tracking and reporting.
• Starter Plan: $10 per user/month, adding billable rates, task tracking, and project templates.
• Premium Plan: $20 per user/month, including automated time tracking, insights, and forecasting tools.
• Enterprise Plan: Custom pricing for large teams needing advanced controls and dedicated support.

What Users Say About Toggl

Review on G2:

The easy to use and understand interface. Analytics vs Reports vs Insight in the tools. Which is for which? In my opinion it is all to analyse tracked time. I sometimes find it hard to analyse the data – Bas S.

Review on Capterra:

Toggl Track has been a valuable tool for improving time management and operational efficiency. The lack of offline functionality occasionally caused disruptions during periods of unstable internet connectivity. – Basanta T.

3. Tick

Tick helps agencies track time while managing project budgets. You can log hours directly into tasks and compare them with the total budgeted time. 

This ensures projects stay on track and don’t exceed planned hours. Each entry links to a client, project, or team member, keeping records organized.

The system updates in real-time, showing how much time is left before hitting budget limits. 

During our test, we found its budget-tracking feature most useful. It helps prevent overspending by keeping time limits clear. However, it lacks advanced reporting and invoicing tools.

Compared to Harvest, which includes invoicing and expense tracking, Tick focuses on budget control. 

If your agency needs financial tracking, Harvest is better. But if you want strict budget management, Tick is the right fit.

Key Features of Tick

Tick is a budget-focused time tracking tool designed to help agencies manage hours while staying within project limits. Here’s what it offers:

• Project-Based Time Tracking: Tick allows you to track time directly against project budgets. This helps agencies monitor progress and prevent overspending.
• Budget Rollover for Recurring Projects: If a project has unused hours, they automatically roll over to the next cycle. This ensures better time distribution across ongoing tasks.
• Real-Time Budget Tracking: Tick updates project budgets in real time as hours are logged. Teams can see how much time remains before exceeding limits.
• Simple Manual Time Entry: Log hours manually if tracking wasn’t started on time. This flexibility helps keep records accurate and prevents missing billable work.
• Task and Client Organization: Time entries can be assigned to specific tasks and clients. This makes it easy to track workload distribution and improve billing accuracy.

Pros of Tick

• Tracks time directly against project budgets to prevent overspending.
• Real-time budget updates show remaining hours instantly.
• Allows rollover of unused hours for recurring projects.
• Simple manual time entry keeps logs accurate.
• Provides structured reports for better pricing and workload decisions.

Cons of Tick

• No invoicing or expense tracking features.
• Reporting is basic compared to other time tracking tools.

Pricing for Tick

Tick charges based on the number of active projects rather than users.

• 1 Project: $0 per month, suitable for freelancers with basic time tracking needs.
• 10 Projects: $19 per month, allowing small teams to track multiple ongoing tasks.
• 30 Projects: $49 per month, including unlimited users and detailed budget tracking.
• 60 Projects: $79 per month, helping agencies manage multiple client projects efficiently.
• Unlimited Projects: $149 per month, providing unrestricted tracking for large teams.

What Users Say About Tick

Review on G2:

The tool is very easy to use. Its really nice to set time “budget” to a project. The aspect that we struggle with most is that if you are using a monthly time budget and you want to log time on Sept 1 for Aug 31, the time will still get attributed to the Sept time budget. So you really have to have all your monthly time in by the last day of the month or it messes up the budget time allotment. – Sarah R.

Review on Capterra:

This is a amazing application for all user i did used it for few time it is a very best for me ever. It is few slow to use in the open time but this application is overall nice – Tako S.

4. TimeCamp

Tracking work hours manually can be time-consuming. TimeCamp solves this with automatic time tracking, which records time spent on apps, websites, and tasks in the background. 

Beyond time tracking, TimeCamp offers productivity monitoring. It analyzes how time is spent and provides reports that help agencies improve efficiency. 

The tool integrates with Trello, Asana, and Monday.com, making it easy to sync tracked hours with project workflows.

One thing that stood out during our test was the automation. It eliminates the hassle of starting and stopping timers, making tracking effortless. 

However, some fine-tuning is needed for tasks that require more precise time logging.

Unlike HiveDesk, which relies on screenshots for accountability, TimeCamp focuses on workflow analytics and efficiency. If your agency needs a tool that analyzes how time is spent, TimeCamp is a solid pick. 

But if you prefer detailed remote team monitoring, HiveDesk might be the better option.

Key Features of TimeCamp

Here’s what makes it stand out:

• Automatic Time Tracking: TimeCamp tracks time in the background without manual input. It detects apps, websites, and tasks to log work hours accurately.
• Productivity Monitoring: Get insights into how time is spent on different activities. This helps agencies identify inefficiencies and improve team performance.
• Billable and Non-Billable Hours: Mark time entries as billable or non-billable. This makes invoicing easier and ensures accurate financial reporting.
• Project and Task Categorization: Assign time entries to specific projects, tasks, and clients. This keeps work structured and helps with better workload planning.
• Detailed Time Reports: Generate reports that break down work hours, project profitability, and team productivity. These reports assist in making data-driven decisions.

Pros of TimeCamp

• Automatic time tracking logs work hours without manual input.
• Productivity monitoring provides insights into how time is spent.
• Tracks billable vs. non-billable hours for easy invoicing.
• Integrates with project management tools like Trello and Asana.
• Generates detailed reports on time usage and profitability.

Cons of TimeCamp

• Automatic tracking may require manual adjustments for accuracy.
• Free plan lacks advanced features needed for larger teams.

Pricing for TimeCamp

TimeCamp offers free and premium plans with automation features.

• Free Plan: $0 per user/month, with unlimited time tracking and basic integrations.
• Starter Plan: $2.99 per user/month, adding billable hour tracking and invoicing options.
• Premium Plan: $6.99 per user/month, including team productivity reports and timesheet approvals.
• Enterprise Plan: Custom pricing for large organizations needing security, SSO, and full support.

What Users Say About TimeCamp

Review on G2:

The ability to quickly log your sessions and the ability to see summaries/reports. Sometimes the process of logging your hours inline within the time-input field can be funky but the functionality of doing so is also what makes adding/adjusting hours really quick. – Paul R M.

Review on Capterra:

Very nice costumer support, nothing more. Cons is too many view options of the same thing instead of making it personalized – Irina K.

5. Harvest

Harvest makes time tracking simple for agencies that need to log hours and manage payments. You can start a timer while working or manually enter hours later. 

Each time entry links to projects, tasks, and clients, keeping everything organized. Separating billable and non-billable hours helps track workload and revenue accurately.

A key benefit of Harvest is its built-in invoicing and expense tracking. You can convert tracked hours into invoices instantly and send them to clients. 

With Stripe and PayPal integrations, payments are processed quickly. Reports help agencies monitor project profitability and team productivity.

One thing we liked during testing was how smoothly time tracking connects to invoicing. It saves time when billing clients. However, there’s no automatic tracking, so timers must be started manually.

When compared to Paydirt, which focuses on flexible invoicing, Harvest offers deeper insights into team performance and expenses. 

If your agency needs a tool that tracks both time and finances in one place, Harvest is a strong choice.

Key Features of Harvest

These are some of the key features of Harvest:

• Flexible Time Tracking: Start a timer while working or log hours manually later. This ensures agencies can track every billable minute with ease.
• Built-In Invoicing: Convert tracked hours into professional invoices instantly. Clients can make payments directly through Stripe, PayPal, or other integrations.
• Expense Tracking: Log project expenses alongside billable hours. This helps agencies manage costs and ensure accurate client billing.
• Detailed Reports & Insights: Generate reports on time usage, project budgets, and team productivity. These insights help agencies optimize workflows and pricing.
• Project and Task Organization: Assign tracked hours to specific clients, projects, and tasks. This keeps billing structured and prevents revenue loss.

Pros of Harvest

• Combines time tracking with built-in invoicing for streamlined billing.
• Allows direct payments through Stripe, PayPal, and other integrations.
• Tracks expenses alongside time logs to monitor project costs.
• Generates detailed reports on project budgets and team productivity.
• Works across desktop, mobile, and integrates with project management tools.

Cons of Harvest

• No automatic time tracking, requiring manual start/stop.
• Higher pricing compared to other standalone time trackers.

Pricing for Harvest

Harvest keeps its pricing simple with just two main plans.

• Free Plan: $0 per month, designed for solo users tracking up to two projects.
• Pro Plan: $12 per user/month, allowing unlimited projects, reports, invoicing, and integrations.

What Users Say About Harvest

Review on G2:

Overall a great tool for a small/mid-size growing business but maybe some of the API and integration capabilities with other source systems isn’t overly easy to setup and deploy. – Adam T.

Review on Capterra:

I like that it’s fairly intuitive. The user interface is clean and friendly. I wish on an individual time card you could see what time (clock time) was logged instead of total time. – Allison S.

6. Paydirt

Paydirt is a simple and efficient time tracking tool for agencies handling multiple clients. You can start a timer with one click or manually log hours. 

One of its standout features is smart reminders, which detect when you’re working and prompt you to track time. This helps prevent lost billable hours.

Along with time tracking, Paydirt makes invoicing easy. You can generate invoices from logged hours, adjust rates per client, and bill in multiple currencies. It integrates with Stripe and PayPal, ensuring smooth payment processing.

During testing, we found Paydirt’s reminders particularly useful. Unlike traditional timers, they help ensure all billable time is captured. 

However, it lacks advanced project management tools, so agencies may need additional software for task tracking.

Compared to Agency Handy, which combines time tracking with full project management, Paydirt is more focused on tracking and invoicing. 

If you need a complete agency management system, Agency Handy is the better fit.

Key Features of Paydirt

Here’s the features that makes it useful:

• Smart Time Tracking: Detects when you’re working on a project and prompts you to log hours. Forgetting to track time becomes less of a problem with this automated feature.
• One-Click Timers: Start and stop timers instantly with a single click. It simplifies tracking without interrupting workflow or requiring extra steps.
• Flexible Invoicing: Convert tracked hours into invoices in just a few clicks. Multi-currency support makes it ideal for agencies working with international clients.
• Automated Payment Reminders: Sends alerts to clients about overdue invoices. This ensures agencies get paid faster without constant follow-ups.
• Client-Specific Hourly Rates: Set unique rates for each client or project. Pricing stays accurate without the need for manual adjustments.

Pros of Paydirt

• Smart reminders detect when you’re working and prompt time tracking.
• One-click timers simplify logging hours without disrupting workflow.
• Supports multi-currency invoicing for international clients.
• Automated payment reminders help ensure faster invoice payments.
• Custom hourly rates can be set for different clients and projects.

Cons of Paydirt

• No advanced project management tools beyond time tracking.
• Lacks detailed reporting features compared to competitors.

Pricing for Paydirt

Paydirt’s pricing scales based on team size and invoicing needs.

• Solo Plan: $8 per user/month, including time tracking, invoicing, and reminders.
• Small Team Plan: $29 per month for up to 4 users, with all essential time tracking tools.
• Growing Team Plan: $49 per month for up to 10 users, supporting reports and multi-currency invoicing.
• Larger Team Plan: $79 per month for up to 20 users, offering full payment integrations and client tracking.

What Users Say About Paydirt

Review on G2:

I appreciate that the clock can be stopped/started or add time at-will instead of live time tracking which works great when you work on projects in time chunks. I wish the timesheets themselves would show all of the details instead of having to click into each entry to view notes. – Caitlin C.

Review on Trustpilot:

fabulous way of keeping track of time as a contractor or self employed – A.V.

7. HiveDesk

HiveDesk is a time tracking tool designed for remote teams. It automatically records work hours when employees start working and captures periodic screenshots to provide visibility into progress.

This makes it a great choice for agencies managing freelancers or remote workers who need proof of work.

Beyond time tracking, HiveDesk includes task tracking and productivity monitoring. Managers can assign tasks, track progress, and generate reports to see how much time each team member spends on projects. 

However, some employees may find the monitoring aspect intrusive, especially in creative roles.

When we compared HiveDesk to Everhour, we noticed a key difference. HiveDesk focuses on real-time monitoring, while Everhour integrates time tracking with project management tools. 

If you need proof of work and remote team tracking, HiveDesk is a solid choice. But if seamless project tool integration is more important, Everhour might be a better fit.

Key Features of HiveDesk

Here’s the top features of HiveDesk:

• Automated Time Tracking: Logs work hours automatically when team members start working. This ensures accurate tracking without relying on manual entries.
• Activity Monitoring with Screenshots: Captures periodic screenshots to provide visibility into employee work. Managers can review progress without micromanaging.
• Task and Project Tracking: Associates time logs with specific tasks and projects. This helps agencies track productivity and ensure deadlines are met.
• Real-Time Team Insights: Displays who is actively working and how time is being used. Agencies can balance workloads and identify inefficiencies.
• Attendance and Shift Tracking: Tracks when employees start and finish work. This feature is useful for agencies managing freelancers or remote teams.

Pros of HiveDesk

• Automatic time tracking logs work hours without manual input.
• Screenshot monitoring provides visibility into remote team activity.
• Tracks attendance and shift timings for better workforce management.
• Real-time dashboard shows who is actively working at any moment.
• Generates time and activity reports for performance analysis.

Cons of HiveDesk

• Screenshot tracking may feel intrusive for employees.
• Lacks built-in invoicing or payment tracking.

Pricing for HiveDesk

HiveDesk provides simple plans based on team size and monitoring needs.

• Starter Plan: $25 per month for 3 users, including time tracking and screenshot monitoring.
• Basic Plan: $50 per month for 10 users, adding reporting tools and team insights.
• Standard Plan: $100 per month for 25 users, supporting shift scheduling and detailed reports.
• Premium Plan: $200 per month for 50 users, offering full workforce management with automation.

What Users Say About HiveDesk

Review on G2:

It has excellent user-friendly and intuitive. Never faced issues with working from home. report generation is very useful. The cost was something that can be reduced else overall it’s good and one can go for it – Yogesh K.

Review on Capterra:

It is a great tool to tracking time, it is affordable and easy to implement. Some features are not easy to find, like changing work sessions. – Luis S.

8. Everhour

Everhour is a time tracking tool built for agencies that use project management software. It integrates directly with Asana, Trello, and ClickUp, allowing teams to track time without switching between apps. 

A major advantage of Everhour is its detailed reporting and budget tracking. Agencies can monitor project hours, compare them with estimates, and keep billable time organized. 

While using Everhour, we found its project management integration extremely useful. 

Tracking time directly inside task management tools eliminates extra steps. However, as a standalone tool, it lacks some advanced automation features.

Unlike TimeCamp, which offers automatic tracking, Everhour requires manual input. If your agency relies on project management platforms, Everhour is a great fit. 

But if automated time tracking and productivity insights are a priority, TimeCamp might be a better choice.

Key Features of Everhour

Let’s explore the key features of Everhour:

• Direct Integration with Project Management Tools: Syncs with Asana, Trello, ClickUp, and other platforms. This allows teams to track time directly within their project workflows.
• Manual and Automatic Time Tracking: Start timers with a single click or manually log hours later. Agencies can choose the best method for their workflow.
• Budget and Resource Tracking: Monitors project budgets and team capacity in real time. Managers can prevent overspending and optimize workloads.
• Customizable Time Reports: Generates detailed reports on billable hours, team productivity, and project progress. Reports can be exported for invoicing and payroll.
• Task-Based Time Entries: Assigns tracked hours to specific tasks and projects. This improves billing accuracy and helps analyze time usage.

Pros of Everhour

• Seamless integration with project management tools like Asana and Trello.
• Manual and automatic time tracking options for flexibility.
• Tracks project budgets and team workload in real time.
• Generates customizable time reports for billing and performance insights.
• Allows time-based invoicing through QuickBooks and FreshBooks.

Cons of Everhour

• Works best as an add-on rather than a standalone time tracker.
• No built-in idle time detection to prevent inaccurate logs.

Pricing for Everhour

Everhour provides affordable team-based pricing with project management integrations.

• Free Plan: $0 for small teams, offering limited tracking, reports, and integrations.
• Team Plan: $8.50 per user/month, including unlimited projects, budgets, invoicing, and reporting.
• Enterprise Plan: Custom pricing for larger teams needing advanced permissions, security, and analytics.

What Users Say About Everhour

Review on G2:

Chrome extension is excellent and easy to use. Reports feature lack visualization capabilities – Verified User

Review on Capterra:

Very easy to integrate and helps so much with time tracking. I wish I could see time by custom fields in my reports. We have client groups with tasks spread across several projects. – Kaden H.

Key Features to Consider While Choosing a Time Tracking Tool for Agencies

Selecting the right time tracking tool is essential for managing projects efficiently and ensuring accurate billing. Below are the most important features to look for:

Task-Based Time Tracking and Manual Adjustments

Tracking time within tasks ensures accuracy and organization. A tool that allows direct logging per task, along with manual edits for missed hours, helps keep records precise. This prevents discrepancies and ensures teams capture every billable minute.

Time-Linked Invoicing and Payment Tracking

A seamless connection between time tracking and invoicing simplifies billing. Converting logged hours into invoices reduces administrative work, while integrated payment tracking helps agencies follow up on unpaid invoices effortlessly.

Real-Time Team Monitoring and Workload Insights

Understanding how time is distributed across projects helps agencies balance workloads. A tool with real-time tracking provides visibility into active work sessions and overall productivity. Managers can make informed decisions to optimize efficiency.

Project Budget and Expense Tracking

A strong time tracker should go beyond logging hours by linking them to project budgets. Tools that allow budget tracking help prevent overruns and ensure profitability. Expense tracking features further improve financial control.

Customizable Reports and Productivity Analytics

Reports help agencies analyze time spent, compare billable versus non-billable hours, and measure project efficiency. Customizable insights let teams optimize their workflows and adjust resource allocation based on real data.

Task and Project Organization for Clear Time Entries

Agencies working with multiple clients need structured time logs. A tool that categorizes entries by project, task, or team member ensures transparency in billing and workload management, making it easy to review time distribution.

Multi-Platform Accessibility and Offline Tracking

The ability to track time from desktop, mobile, or web ensures flexibility for teams working across different locations. Offline tracking helps log hours even without an internet connection, syncing automatically when back online.

So, What’s the Best Time Tracking Software for Agencies?

After thorough research and testing, we found that Agency Handy stands out as the best time tracking software for agencies. 

It offers task-based time tracking, real-time monitoring, invoicing integration, and detailed reporting, all in one platform. Its pricing structure makes it affordable for startups and growing teams, while its user-friendly interface ensures smooth workflow management.

What truly sets Agency Handy apart is its responsive customer support, ensuring agencies never waste time troubleshooting on their own. 

Plus, you can use it for free without a restricted trial period, giving you the flexibility to explore its features before committing.

If you’re looking for alternatives, Toggl and TimeCamp are also excellent choices. However, if you need a fully integrated system that simplifies agency operations, Agency Handy remains the top pick. 

Conclusion

Choosing the right time tracking for agencies helps you stay organized, track work hours, and bill clients correctly. The best tool should be simple, fit your workflow, and keep everything clear.

Pick a tracker that lets you log time easily and includes budget tracking and invoicing to simplify payments. Make sure it works with your existing tools to avoid extra steps. Choose a pricing plan that fits your agency’s needs now and in the future.

With the right tool, you can save time, improve productivity, and manage projects smoothly without extra hassle.

FAQs

Can a time tracking tool help with client transparency?

Yes, a good time tracking tool allows you to share tracked hours with clients, giving them a clear view of how time is spent on their projects. Some tools even offer client portals where they can monitor progress in real time.

What is the difference between automatic and manual time tracking?

Automatic time tracking runs in the background and logs activity without user input, while manual tracking requires you to start and stop timers. Automatic tracking helps capture unlogged work, while manual tracking gives you full control over entries.

Does free time tracking for agencies include invoicing?

Most free time tracking tools do not include invoicing or only offer limited invoicing features. If your agency needs automated billing, you may need to upgrade to a paid plan.